Skip to Navigation
Skip to Content
FR
call
Member sign in
Get medico-legal help
About
Become a member
Contact us
Français
Search
person
Member sign in
Home
Advice & publications
Browse articles
Handbooks
Help and advice
Key issues
Physician support and wellness
Risk management toolbox
Education & events
Annual Meeting
CMPA podcast
CMPA webinars
eLearning
Good practices
International medical graduates resources
Teaching resources
Resident education resources
Request education session
Workshops
Research & policy
CMPA research
Know your risk
Public policy
Published research
Request medico-legal data
My membership
How to apply for membership
Fees and payment methods
Interrupt or end membership
Member self-service
Protection for members
Reactivate membership
Transitioning to practice
Menu
FR
Advice & publications
Browse articles
Handbooks
Help and advice
Key issues
Physician support and wellness
Risk management toolbox
Education & events
Annual Meeting
CMPA podcast
CMPA webinars
eLearning
Good practices
International medical graduates resources
Teaching resources
Resident education resources
Request education session
Workshops
Research & policy
CMPA research
Know your risk
Public policy
Published research
Request medico-legal data
My membership
How to apply for membership
Fees and payment methods
Interrupt or end membership
Member self-service
Protection for members
Reactivate membership
Transitioning to practice
Member sign in
menu
menu
Menu
error_outline
error_outline
Help
search
search
Search
mail_lock
mail_lock
Messages
person
person
Account
Menu
close
Advice & publications
expand_more
expand_less
Browse articles
Handbooks
Help and advice
Key issues
Physician support and wellness
Risk management toolbox
Education & events
expand_more
expand_less
Annual Meeting
CMPA podcast
CMPA webinars
eLearning
Good practices
International medical graduates resources
Teaching resources
Resident education resources
Request education session
Workshops
Research & policy
expand_more
expand_less
CMPA research
Know your risk
Public policy
Published research
Request medico-legal data
My membership
expand_more
expand_less
How to apply for membership
Fees and payment methods
Interrupt or end membership
Member self-service
Protection for members
Reactivate membership
Transitioning to practice
About
expand_more
expand_less
Who we are
People and culture
What we do
Governance
Annual Meeting
Strategic Plan
Annual Report
2024 General Membership Survey Results
Connect
expand_more
expand_less
Contact us
Media room
Accessibility
Privacy policy
Helpful links
Site resources
expand_more
expand_less
Terms of use
Cookie policy
Privacy
Security notice
Social media protocol
Technical help
FAQ
Glossary of terms
Help
close
We’re here for you.
error_outline
Help and advice
Looking for medico-legal support? Start here!
chevron_right
Frequently asked questions
chevron_right
Technical help
chevron_right
Search
close
Search
search
Messages
close
Your privacy and security are our priority. Connect with us securely through our channels.
mail_lock
Web mail
Access secure emails and transactions with CMPA
chevron_right
Medico-legal assistance
Get trusted support and advice from a Physician Advisor
chevron_right
error_outline
Membership inquiry
Submit general and membership-related questions
chevron_right
Account
close
Member sign in
Your membership profile
expand_more
expand_less
Contact information
Protection information
Banking information and/or method of payment
Demographic information
Licence/MINC information
Practice information
Password management
Your membership documents
expand_more
expand_less
Annual Invoice
Statement of Protection
Statement of Account
Statement of Reimbursement
Annual Receipt
Become a member
Home
Advice & Publications
Handbooks
Electronic records handbook
Electronic records handbook
Print
Share
Email
Twitter
LinkedIn
Facebook
Bluesky
Looking for medico-legal help?
Start here: Advice, support and assistance at your fingertips.
Browse articles
Handbooks
Help and advice
Key issues
Physician support and wellness
Risk management toolbox
Electronic records handbook
Table of contents
Electronic records handbook—home
eRecords at a glance
Understanding eRecords
Requirements for eRecord systems and physician obligations
Converting paper records to electronic form
Data sharing
Patient consent and rights to access records
Making clinical notes
Information security, confidentiality
Destroying and disposing of records
Related digital health technology
Appendix A: Glossary
Appendix B: Data Sharing Principles for Electronic Medical Record/Electronic Health Record Agreements
Appendix C: Contractual Provisions for Data Sharing in Electronic Medical Record/Electronic Health Record Agreements
Appendix D: Confidentiality/Non-disclosure agreement
eRecords at a glance
Physicians should be familiar with the legislation, regulatory requirements, and technological features and standards that apply to eRecords.
An eRecords system should meet the needs of a physician’s practice and comply with applicable legal and regulatory requirements. See “
Requirements for eRecord systems and physician obligations
.”
Physicians should consider having an agreement for a shared electronic medical record (EMR) or electronic health record (EHR). The CMPA’s
Data Sharing Principles
and the template
Contractual Provisions for Data Sharing
, can serve as a model. As well, employees should sign a
Confidentiality or Non-disclosure Agreement
that outlines their obligations to keep patient information secure and confidential.
Physicians should understand their obligations when they participate in an EHR system or when asked to upload portions of their office EMR to an EHR operated by hospitals, regional health authorities, provinces or territories, etc. See “
data-sharing
.”
Physicians should consider speaking with patients about including personal health information in an eRecord. Patients’ express consent may be necessary when their personal information is shared with others for purposes other than providing healthcare (i.e. outside the circle of care). See “
Patient consent and right to access records
.”
Security requirements of eRecords are essential and include secure backup, encryption of personal health information, audit trails, and access control. See “
Information security, confidentiality
.”
Retention periods are just as important with eRecords as they are for paper records. Once the required retention period has expired, the information in the eRecord can be appropriately destroyed. See “
Destroying and disposing of records
.”
Physicians will want to assess the implications of relying exclusively on patient-supplied electronic personal health records (sometimes referred to as “patient health records” or PHRs). See “
Related digital health technology
.”
<< Previous |
Next >>